Time blocking vs capacity planning

Time blocking assigns each task a slot in the calendar. Capacity planning asks a simpler question first: is there enough time in the day for everything on the list?

Time blocking: strengths and weak spots

Blocks create focus and commitment. But a block-by-block schedule breaks at the first delay, and the rest of the day needs re-planning.

Capacity planning

Add up the time you really have (day length minus meetings minus a buffer). Add up your task estimates. If the second number is bigger, move or drop something now, not at 6 pm.

Use both

1. Check capacity first.
2. Only then place tasks in blocks, deep work in your best hours.
3. Keep the buffer unscheduled.